Outlook Remove External Tag

Outlook is a widely used email client that provides various features to its users. However, one of the common issues faced by users is the external tag that is added to their emails. This tag indicates that the email has been sent from an external source. In this article, we will discuss how to remove the external tag in Outlook.

What is the External Tag in Outlook?

The external tag in Outlook is a message that is added to the email header to indicate that the email has been sent from an external source. This tag is added to the email by default when an email is sent from an account that is not associated with the user’s organization. The tag is added to provide the user with information about the source of the email.

Why Remove the External Tag in Outlook?

There are several reasons why users may want to remove the external tag in Outlook. One of the main reasons is that it can be confusing for the recipient of the email. The external tag can make the email look suspicious, and the recipient may not open it. Additionally, the external tag can make the email look unprofessional, especially if the user is sending emails on behalf of their organization.

How to Remove the External Tag in Outlook?

There are several ways to remove the external tag in Outlook. Here are some of the methods:

Method 1: Use the Message Options

The easiest way to remove the external tag in Outlook is to use the message options. Here’s how:

1. Create a new email in Outlook.
2. Click on the “Options” tab in the ribbon.
3. Click on the “Properties” button.
4. Uncheck the “Do not allow delivery to this account” option.
5. Click on “OK” to save the changes.

Method 2: Use a Transport Rule

Another way to remove the external tag in Outlook is to use a transport rule. Here’s how:

1. Open the Exchange Admin Center.
2. Click on “Mail Flow” and then click on “Rules”.
3. Click on the “+” button to create a new rule.
4. Select “Apply disclaimers” and click on “Next”.
5. Enter a name for the rule and click on “Next”.
6. Under “Apply this rule if…”, select “The sender is…”.
7. Click on “Add condition” and select “The sender domain is…”.
8. Enter the domain name that you want to apply the rule to.
9. Under “Do the following…”, select “Append a disclaimer”.
10. Enter the disclaimer text that you want to use.
11. Click on “Save” to create the rule.

FAQs

What is an external email?

An external email is an email that has been sent from an account that is not associated with the user’s organization.

Can I remove the external tag in Outlook?

Yes, you can remove the external tag in Outlook by using the message options or a transport rule.

Why is the external tag added to my emails?

The external tag is added to your emails to indicate that the email has been sent from an external source.

Is it safe to remove the external tag in Outlook?

Yes, it is safe to remove the external tag in Outlook. However, you should only remove it if you are sure that the email is not spam or phishing.

Conclusion

The external tag in Outlook can be confusing and unprofessional. However, there are several ways to remove it, such as using the message options or a transport rule. By removing the external tag, you can make your emails look more professional and increase the chances of them being opened by the recipient.