How to Use Notes in Microsoft Word

how to use notes in microsoft words
how to use notes in microsoft words

When you open a document in Microsoft Word, anyone can see the comments. This lets you leave notes for group editing and collaboration. If you have Word 2013, you can also reply to the comments of other users. This makes it easier to follow the comments that editors make to each other. In Word 2013, you can also hide comments after you’ve read them.

Making Comments and Hiding Them

To leave a note in a Word document, choose a word or line of text, click “New Comment” on the Review tab, and type your note in the text box. To reply to a comment in Word 2013, put the text cursor inside the comment and press “New Comment.” To get rid of a comment for good, click on it and then click “Delete” on the Review tab. If you have Word 2013, you can right-click the comment and choose “Mark Comment Done” to hide it. Click “Show Markup” on the Review tab and uncheck “Comments” to hide all comments. The nearby “Track Changes” button tells Word to highlight every change made to a document’s body. This is helpful for keeping track of changes made by different people, but it doesn’t affect comments.

Working With Different Versions

Word 2013 has added new ways to make comments, and the 2013 version also changed how comments look. Before Word 2010, comments would always show up unless you turned them off. When you add a comment to text in Word 2013, it shows up as a balloon on the page. Click the balloon to switch from Simple Markup mode to All Markup mode and read the comment. If you send a document to someone with an older version of Word, the new features from 2013 won’t be there. People using older versions can’t see if you mark a comment as done, and replies to comments don’t show up in the thread, making them look like top-level comments.