A few functions in Microsoft Word support text autofill. Use AutoText to have reusable text, like your address, automatically inserted into documents whenever you need it. Your AutoText entries can maintain the style and formatting you specify, whether they are only a name or a boilerplate biography. You can use AutoCorrect to add reusable text to your document by entering a keyword or code. Launch Word to begin.
Make a Text Entry in AutoText
Step 1
The text you want to keep as AutoText should be created and formatted. To choose it, highlight it.
Step 2
Click “Save Selection to Quick Part Gallery” from the “Insert” tab of the “Text” group to access the “Quick Parts” menu.
Step 3
On the Create New Building Block dialog, fill out all the fields. Choose “Insert content alone” to place the entry directly under the cursor, “Insert content in its own paragraph” to place the text with a line break before and after it, or “Insert content in its own page” to place the entry with a page break before and after it from the “Option” menu. Press “OK.”
AutoText Entry Insert
Step 1
Set the cursor where you want the AutoText to appear.
Step 2
Open the “Insert” tab, select “Quick Parts,” and then select AutoText from the list.
Step 3
To insert an entry, either click it to place it where the cursor is or right-click it to choose an available insertion method.
Configure AutoCorrect
Step 1
Set up AutoCorrect entries to instantly swap out a keyword or piece of code for repeatable text. Navigate to the “File” menu.
Step 2
To access the “Proofing” option, click “Options.”
Step 3
Select “AutoCorrect Options” from the menu.
Step 4
Select the required AutoCorrect options, including “Replace text as you type.”
Step 5
Enter a word or code that you will use when creating documents in the “Replace” section (for example, the first three or four letters of your entry). For instance, to create a code for your whole name, input the first letter of your first name and the first three letters of your last name.
Step 6
The text that should automatically replace that word or code when you input it should be entered in the “With” field (e.g., your full name).
Step 7
To return to your document, click “Add,” “OK,” and “OK” once more.
Step 8
To test the AutoCorrect setting, enter your code or word, followed by a space.