How to Resize a Word Document File Size – Word files typically aren’t as large as their multimedia counterparts, but if you’re hosting them on your own website, they might become a bandwidth hog when they do grow large. Embedded objects, which are independent files you place into a Word document for convenience or additional functionality, and images are the main causes of file size bloat in Word documents. It will be simple to reduce the size of your document to a manageable size if you keep your embedded objects and visuals under control.
Taking Out and Replacing Embedded Items
Any form of external item that Word is capable of including in your document, including as spreadsheets, PDF files, sophisticated diagrams, and mathematical calculations, is considered an embedded object. You can shrink your file to something more reasonable by removing more of these embedded elements from your page. Some of these items might be completely removed, while others might be changed. The “Print Screen” or “Prt Sc” button on your keyboard can be used to take a screenshot of any embedded object whose sole purpose is visual, such as a diagram or a mathematical equation. The screenshot can then be pasted into any image editor, such as the built-in Paint program that comes with Windows. From there, you may edit the screenshot, save it as an image, and then insert the image instead of the original embedded item into your Word document, possibly freeing up a substantial amount of space.
Reducing Graphics Size
Click on a graphic in your document in Word 2013 to compress the image. On the Ribbon, the Picture Tools menu will be accessible. To make “E-mail” the intended output, click “Format,” then “Compress Pictures.” The graphics in your document will all be compressed at once if you deselect “Apply exclusively to this picture,” which is a good method to save time. Depending on the quantity and quality of the graphics in your document, you may be able to reduce a multi-megabyte file’s size to only a few hundred kilobytes by compressing the graphics.