When working with a significant amount of data in Microsoft Excel, you may have feelings of being overwhelmed. You can temporarily hide subsections by collapsing a section, which allows you to have a better look at the row that is either above or below them. To make rows in Excel collapseable, you need only pick the rows you wish to collapse and then use the Outline function found under the Data tab to group the selected rows together. After that, you can collapse and expand the list by clicking the plus and minus signs on the left, or you can click the numbers at the top of the list to collapse all of the items or expand all of the items.
Excel Collapse Columns Feature
Excel might, at times, appear to be nothing more than a series of boxes containing numbers, with rows and columns that appear to continue on forever. When you are working with a huge spreadsheet that has a lot of information, the rows and columns of the spreadsheet may run together, making it difficult to see what is taking place. You can make Excel rows that are collapsible and simpler to read by utilizing the grouping option of the software. This will allow you to see the primary areas more clearly.
Imagine that the feature that groups things together is an outline. Within each section, the primary point is stated first, followed by any applicable subpoints. You will be able to gain an overview of your content if you can find a way to hide those subpoints, but you will still be able to look at the subpoints when you are ready to do so. However, in order for Excel to properly group columns with headers, you will need to give some consideration to how the columns will be grouped when the spreadsheet is first created.
The Advantages of Forming Groups
The preceding grouping work that must be done is undoubtedly one of the most valuable aspects of having the capability to configure Excel collapse columns. For instance, if you have a budget, you can utilize the grouping option to put all of the items together, then you can sum up the value of those products. It’s possible that you have a budget for each department, and now you want to figure out how much money you’ll spend in each one.
After you have grouped the columns in Excel with their respective headers, it will be much simpler to manage the data. Your headers may be the totals for each category included in that budget, and the columns that can be collapsed could represent the line items for each category. After you have collapsed those categories, you will have only the totals for each department, which will make it much simpler for you to compare the budgets for each of the areas.
Excel allows you to group rows.
You will first need to create groups in Excel before you can use the feature that allows you to collapse columns. There are many different approaches to take here. The first option is to employ the feature known as the outline, which is useful in cases where your data consists of only one level of information. After highlighting the cells you want to group, navigate to the Data tab of the spreadsheet and select Outline, Group, and Auto Outline from the drop-down menus.
You have the option of manually creating collapsible Excel rows throughout the sheet if automatic outlining is not an option for you or if you would prefer have more control over which sections are expandable. Choose Outline, Group, Group and Rows from the menu, then select the rows that you want to group together. You’ll see a bar on the left side of the screen with a minus button in it. Continue in this manner with the remaining rows that you want to be grouped.
Items in Groups Can Be Collapsed
After you have ensured that everything is in place, including the Excel group columns with headers and the bars that are located to the left of each grouped area, you are prepared to collapse the areas. To make your items more manageable, click the minus button that is located to the left of each category. The organization will immediately disband, but none of the information will have been lost; it will have simply been concealed from view for the time being.
Simply click on the plus sign to the left of the group that you just collapsed in order to restore its previous state. After you group things, everything will look exactly the same as it did before. You have the ability to switch between expanding and collapsing as the situation warrants. Once you have numerous groups, you can expand or collapse them all at once by clicking on the numbers 1 for collapse and 2 for expand. Once you have many groups, you can expand or collapse them all at once.